When a new vendor is approved on a marketplace, they need the right security group memberships so they can list, manage orders and message buyers — without accidentally gaining admin access.
Why defaults matter
- Approval is one click — admins shouldn't have to remember to assign 3 groups every time.
- Consistency — every vendor gets the same baseline; deviations are deliberate.
- Onboarding — first sign-in lands them in the right experience without further setup.
- Compliance — documented defaults reduce the risk of one vendor being over-privileged.
Recommended default set
Vendor— the baseline “you are a vendor” group; controls visibility of vendor menus.Marketplace Seller— permission to create/edit/delete own listings.Order Manager— view and update orders for their own listings.Vendor Messaging— send/receive messages with buyers.
Setting defaults
Open Site Settings → eCommerce → Vendor Defaults, pick the groups to apply on approval (multi-select), optionally configure per-vendor overrides for specialised vendors, and save.
Worked examples
- Basic marketplace: default = Vendor + Marketplace Seller. Everything else is admin-only.
- Two-tier marketplace: standard vendors get the default set; premium vendors additionally get a Premium Vendor group with analytics access.
- Healthcare marketplace: default groups plus a mandatory Compliance Acknowledged sub-group requiring vendors to accept additional terms before activating.
- B2B wholesale: defaults include access to bulk-order tools and net-30 invoicing permissions.
Review default groups annually. As your product evolves, what's appropriate for a new vendor may change — and inertia means stale defaults persist if no-one checks.