Meetings & Video

Meetings are documented under Messaging, Letters & Meetings, alongside the invitation and correspondence machinery they depend on.

This page says where each part lives.

Where to find it

Architect Panel → Communication:

• Manage Meetings — the meetings themselves
• Meeting Bodies — the committees and boards meetings belong to
• Published Meetings — agendas and papers published externally
• Meeting Exemption Reasons — why an item is withheld from publication

Calendar invitations

Calendar Invites on E-mail Templates covers attaching an invitation to an outgoing message, so a recipient can accept it into their own calendar.

Video links

Teams and Google Meet Links covers generating and attaching a joining link — which is what most people mean by video conferencing here. The platform arranges the meeting and the link; the call itself happens in whichever service you use.

Formal meetings and publication

Published Meetings and Agendas covers the fuller machinery: meeting bodies, agenda items, papers, decisions, attendance, and publishing an agenda externally with exemptions where an item is withheld.

That is the part relevant to committees, boards and anything with a statutory publication requirement, and it is considerably more than a calendar entry.

Two different things

Worth separating, because "meetings" means both:

• An appointment — a time, some people, probably a video link. Covered by the invitation and link articles.
• A formal meeting — a body, an agenda, papers, decisions and a public record. Covered by the publication article.

Most organisations need the first. Those with governance obligations need the second, and it is a different feature.

Why it is arranged this way

An invitation is an e-mail with an attachment, and a published agenda is correspondence with documents. Both depend on the messaging and document machinery rather than on anything specific to video — so documenting them alongside that machinery keeps them consistent with it.

Worked example

A team sending appointment invitations reads the calendar invite and video link articles. A council clerk publishing committee agendas reads the published meetings article, which covers bodies, papers and exemptions — a different job entirely, using the same underlying correspondence features.

Recommendations

• Decide which sort of meeting you mean before reading further.
• Start with Calendar Invites for ordinary appointments.
• Read Published Meetings if you have governance obligations.
• The video call itself happens in your own service — the platform arranges and links it.