Once user information fields exist, you'll want them surfaced in the right places — profile pages, registration forms, admin user management. This article shows how to link them.
Where to Surface Them
- Self-service profile: User can view and (sometimes) edit their own info.
- Registration form: Capture during signup so it doesn't get skipped.
- Admin user create form: Admin fills in when creating a user manually.
- HR onboarding flow: Multi-step wizard collecting all info on day one.
- SSO post-login: Prompt for missing info on first sign-in via SSO.
Surfacing Per Form
- Open the relevant form (e.g. Sign-up form).
- Click Add field.
- Pick an existing information field (the picker shows already-defined fields, avoiding duplication).
- Override label, required, validation as needed.
- Save.
Per-Audience Differences
- External signup: Don't ask for internal-only fields like employee number.
- Internal signup: Ask for the full HR set.
- Admin create: All fields available; admin fills in what's known.
Read-Only Display
Some information fields are read-only for the user (e.g. employee number is set by HRIS sync and shouldn't be user-editable). Make these visible but disabled on the user's own profile, while admins can still edit them on the admin user form.
Worked Examples
- Internal HR onboarding: Day 1 wizard collects Department, Manager, Office, Cost Centre, Emergency Contact in 5 steps.
- Marketplace seller onboarding: Signup form collects Business Name, VAT, Payout Method.
- Field service tech: First sign-in prompts for current geo-location and certifications, populated automatically thereafter.
- Sync-driven: Internal staff form has no user-facing fields — everything comes from HRIS sync nightly; users see read-only profile.